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Revised Expense Reimbursement Form - New Mileage Rate

Posted: January 15, 2013

 The Internal Revenue Service has increased the mileage reimbursement rate for business use of a personal automobile to 56.5 cents from 55.5 cents.

Below is the link to the new Expense Reimbursement Forms and a new Mileage Expense Reimbursement Rate - Effective January 1, 2013.

The APU Travel and Expense Policy utilize the IRS rates for expense reimbursement. Accordingly, effective January 1, 2013, APU will reimburse business mileage at a rate of 56.5 cents per mile for travel on or after January 1, 2013. Please use the 55.5 cents per mile rate for any travel occurring in 2012.  Please note that business expenses should be reported monthly for reimbursement.

The revised Expense Reimbursement forms can be found at the links below on the Business Office Web page (press Ctrl + click to follow the link).  Scroll up to view the instructions for the form to be sure you are aware of the specifics for reimbursement.  These forms are now required to be type-written as the forms are formatted to calculate and give reminders when required fields are left blank.  When you print the form, it will only print the form portion and not the instructions.  Incomplete and handwritten forms will be returned to the employee for correction.   

Link to forms:

 http://www.apu.edu/businessoffice/departments/payable/

The form titles are:

 

  1. Expense Reimbursement Form 07_2011 (use for expenses incurred through year end December 31, 2012) 
  2. International Expense Reimbursement Form 07_2011 (use for expenses incurred through year end December 31,   2012)
  3. Expense Reimbursement Form 01-01-13 (use for expenses incurred after January 1, 2013)
  4. International Expense Reimbursement Form 01-01-13 (use for expenses incurred after January 1, 2013)

 

Please contact the Business Office with any questions at businessoffice@apu.edu or (626) 815-4697.

It’s our pleasure to serve you.