Instructions
Credit Card Form
All information must be filled out on the Credit Card Form (PDF) in order to complete processing of payment. Please note that we do not accept American Express. Cashier’s Office will only accept an original of this form, we will not accept copies.
Students: To find out your student account balance, make a credit card payment, or ask any other student account questions, contact the Office of Student Financial Services.
Departmental Deposits
When a department has cash, checks, or credit cards to be turned in to the Cashier’s Office for receipting, please use the Receipting Request Form (PDF) and place it in a sealed deposit bag (available at the Cashier’s Office) along with your deposit and an itemized tape of cash, checks, and credit cards for verification of deposit. Note: Every line must be filled in for processing.
Departments are responsible to personally bring their deposits to the Cashier’s Office and place them in the drop safe before 4 p.m. It is important that departments make weekly deposits so that funds are sent to the bank in a timely manner. This is a basic operating discipline.
Deposit Bag Procedures
The Cash Handling Committee is establishing policies and procedures to improve cash handling at APU. We are changing and adopting new procedures for the security of the university and its best interest. Departments will now be required to turn in all weekly deposits in a sealed deposit bag to the Cashier’s Office in the drop safe. Below are the highlights of the new procedure.
- Each department is responsible for having their deposit to the Cashier’s Office before
4 p.m. This drop time insures our office has ample time to process and log information into our safe log. - Do not drop off deposits in the night drop.
- Special deposit bags will be supplied by the Cashier’s Office and are to be used for all deposits.
- Multiple deposits in one bag are fine.
- Departments are required to make deposits a minimum of once per week.
- Deposits must be placed in the drop safe only.
- Pull off tag identification on the deposit bag and attach to duplicate receipt. (Cashier can instruct you.)
- We recommend that you photocopy department receipts for your records.
- Each department is responsible to check their budget reports for activity on a monthly basis.
If you have any concerns or questions, please contact Kelli Hively at Ext. 3430.
Donation Deposits
Donation Deposits may be brought to the East Campus Cashier’s Office or the Office of University Advancement on West Campus.
Wire Transfers
Please download the Wire Transfer Form (DOC) and fill in the “Funds wired from” and “Purpose of funds” sections. This form can be given to the institution wiring funds.
*The downloadable version of this form is provided in a Portable Document Format (PDF). To learn more about PDFs or to install Adobe Acrobat Reader, visit Internet Utilities.
**The downloadable version of this form is provided as an Microsoft Word document (DOC). To learn more, visit Internet Utilities.
