Cashiering Services
Instructions
Departmental Deposits
When a department has cash, checks, or credit cards to be turned in to Cashiering Services for receipting, please use the Departmental Deposits Form (Excel) and place it in a sealed deposit bag (available at any drop-off location) along with your deposit and an itemized tape of cash, checks, and credit cards for verification of deposit. Note: Every line must be filled in for processing.
Departments are responsible to personally bring their deposits in a sealed deposit bag to any of our four convenient drop-off locations:
East Campus: Cashier located in the Office of Undergraduate Student Financial Services. Use drop safe at the desk and log your deposit. Hours are 8:30 a.m.–5 p.m., Monday–Thursday; and 8:30 a.m.–4:30 p.m. on Friday.
West Campus: Bookstore (Ask for LeAnn or Diane at the back service counter). Please log your drop on the Brinks sheet. Staff will instruct you. Hours are 8:30 a.m.–6 p.m., Monday–Thursday; and 8:30 a.m.–4:30 p.m. on Friday.
Admin West: Graduate Center Cashier (568 E. Foothill Blvd). Hours are 8 a.m.–4:30 p.m., Monday–Friday.
Business Office/Cashiering Services: Located at Foothill Community Church at 777 E. Alosta Ave., Building D, second floor. Hours are 8 a.m.–5 p.m., Monday–Thursday; and 8 a.m.–4:30 p.m. on Friday.
For after-hours drop, please contact Sheila Gonzales in Cashiering Services at x4742 or sgonzales@apu.edu for alternate solutions.
It is important that departments make weekly deposits so that funds are sent to the bank in a timely manner. This is a basic operating discipline.
Deposit Bag Procedures
In keeping with the cash handling policy and procedures of APU, please turn in all weekly deposits in a sealed deposit bag to one of the above locations. Below are the highlights of the procedure.
- Each department is responsible for having their deposit to one of the locations on a weekly basis. See above for hours and instructions for each location.
- Special deposit bags will be supplied by Cashiering Services or at one of the drop-off locations, and are to be used for all deposits.
- Please write department name and deposit total on the front of the deposit bag.
- Multiple deposits in one bag are fine.
- Departments are required to make deposits a minimum of once per week.
- Pull off tag identification on the sealed deposit bag and attach to duplicate receipt. (Our staff can instruct you.)
- We recommend that you photocopy department slips for your records.
- Each department is responsible to check their budget reports for activity on a monthly basis.
If you have any concerns or questions, please contact Sheila Gonzales in Cashiering Services at x4742 or sgonzales@apu.edu .
Donation Deposits
Donation deposits may be brought to Cashiering Services (East Campus) or the Office of University Advancement on West Campus.
Wire Transfers
Please download the Wire Transfer Funds (PDF) and fill in the “Funds wired from” and “Purpose of funds” sections. This form can be given to the institution wiring funds.
