Accounts Payable
Forms
The Office of Accounts Payable serves the university through the following:
- Paying invoices (bills from vendors for goods or services)
- Issuing checks per check requests from university departments
- Processing payments for independent contractors
- Maintaining vendor records in accordance with IRS regulations and for university history
- Train, review, and process for university-wide Wells Fargo credit card program
Accounts Payable is also responsible for ensuring that IRS, California state withholding, state sales and use tax, and university guidelines are applied and reported properly. Should you have questions about our services, please review our FAQs, or email us at accountspayable@apu.edu or call us at (626) 815-4696.
New Vendor Setup
- ACH Automatic Deposit Vendor Form (PDF): The purpose of this form is to provide the business office with Automated Clearing House information for a new or existing vendor.
- Form W-9: Request for Taxpayer Identification Number and Certification (PDF): The purpose of this form is to obtain information about a prospective or current vendor to set them up or maintain them in the system.
- Wire Request Form (PDF): The purpose of this form is to have a wire sent by Azusa Pacific University to an international vendor.
- Wells Fargo Credit Card Form (PDF): The purpose of this form is to add new and current vendors up on the Wells Fargo Credit Card payment system. This allows vendors to receive a credit card payment instead of a manual check or ACH payment.
Cash/Check Request
- Check Request (PDF): The purpose of this form is to request a refund for an individual who was unable to attend an event or proceed with an activity for which the fees had already been paid.
- Petty Cash - Cash Drawer (PDF): The purpose of this form is to establish a new petty cash drawer or maintain the chart fields to which a current drawer is being charged.
- Petty Cash Closing Form (PDF): The purpose of this form is to close out an existing petty cash drawer.
- Petty Cash Replenishment Form (PDF): The purpose of this form is to replenish a petty cash drawer when funds run low.
- Request for Cash Advance (PDF): The purpose of this form is to request a cash advance for any event that may require an individual to have cash.
Expense Reimbursement
- Expense Reimbursement Form 2013 (Excel) (for expenses incurred 1/1/13 and later): The purpose of this form is to reimburse any expense incurred on behalf of Azusa Pacific University.
- International Expense Reimbursement Form 2013 (Excel) (for expenses incurred 1/1/13 and later): The purpose of this form is to reimburse any expense incurred internationally on behalf of Azusa Pacific University.
- Missing Receipt Declaration (PDF): The purpose of this form is to replace a missing receipt for either an expense reimbursement or Wells Fargo P-Card statement.
Wells Fargo
- Wells Fargo Application (PDF): The purpose of this form is to request a new Wells Fargo Card holder or maintain an existing Wells Fargo Card.
- Missing Receipt Declaration (PDF): The purpose of this form is to replace a missing receipt for either an expense reimbursement or Wells Fargo P-Card statement.
