Forms

Accounts Payable

Cash/Check Request

  • Check Request (PDF): The purpose of this form is to request a refund for an individual who was unable to attend an event or proceed with an activity for which the fees had already been paid.
  • Petty Cash - Cash Drawer (PDF): The purpose of this form is to establish a new petty cash drawer or maintain the chart fields to which a current drawer is being charged.
  • Petty Cash Closing Form (PDF): The purpose of this form is to close out an existing petty cash drawer.
  • Petty Cash Replenishment Form (PDF): The purpose of this form is to replenish a petty cash drawer when funds run low.
  • Request for Cash Advance (PDF): The purpose of this form is to request a cash advance for any event that may require an individual to have cash.

Vendor Forms

  • Vendor Information/Substitute W-9 Form (PDF) : The purpose of this form is to obtain information about a prospective or current vendor to set them up or maintain them in the system. It provides the necessary banking information if ACH or CC payment is selected, as well as W9 certification and residency declaration for tax purposes according to state and IRS requirements.
  • Wire Request/Budget Authorization Form (PDF): The purpose of this form is to obtain the required vendor information that includes their international banking information for the Treasury Dept. to complete the wire. It also includes the department account numbers to charge and budget managers approval of the wire.
  • ACH Automatic Deposit Vendor Form: Please use the Vendor Information/Substitute W-9 form, Section 4, to enter this information.
  • Form W-9: Request for Taxpayer Identification Number and Certification: Please use the Vendor Information/Substitute W-9 form, Section 4, to enter this information.
  • Wells Fargo Credit Card Form (PDF): The purpose of this form is to add new and current vendors up on the Wells Fargo Credit Card payment system. This allows vendors to receive a credit card payment instead of a manual check or ACH payment.

Expense Reimbursement

Wells Fargo

Independent Contractors

Should you have questions about the above forms, please email us at accountspayable@apu.edu.

Cashiering Services

  • Departmental Deposits Form (Excel): The purpose of this form is to make a deposit into the department’s budget.
  • Wire Transfer Funds Form (PDF): The purpose of this form is to wire transfer funds for a student payment to Azusa Pacific University.

For instructions on using the above forms, visit apu.edu/businessoffice/departments/cashiering/.

Grants Administration

Should you have any questions, please call (626) 815-6000, Ext. 4736

Payroll

Income Taxes

Minister’s Housing Allowance

Direct Deposit

Payroll/Timekeeping

  • Absence Report (PDF) (Green Sheet): The purpose of this form is to request approved time off.
  • Request to Make Up Time (PDF): The purpose of this form is to request makeup time for time missed during the regular workweek.

Should you have questions about the above forms, please email us at apupayroll@apu.edu.

Purchasing

For further information about these forms, please contact accountspayable@apu.edu.