Forms
On This Page
Accounts Payable
New Vendor Setup
- ACH Automatic Deposit Vendor Form (PDF): The purpose of this form is to provide the business office with Automated Clearing House information for a new or existing vendor.
- Form W-9: Request for Taxpayer Identification Number and Certification (PDF): The purpose of this form is to obtain information about a prospective or current vendor to set them up or maintain them in the system.
- Wire Request Form (PDF): The purpose of this form is to have a wire sent by Azusa Pacific University to an international vendor.
- Wells Fargo Credit Card Form (PDF): The purpose of this form is to add new and current vendors up on the Wells Fargo Credit Card payment system. This allows vendors to receive a credit card payment instead of a manual check or ACH payment.
Cash/Check Request
- Check Request (PDF): The purpose of this form is to request a refund for an individual who was unable to attend an event or proceed with an activity for which the fees had already been paid.
- Petty Cash - Cash Drawer (PDF): The purpose of this form is to establish a new petty cash drawer or maintain the chart fields to which a current drawer is being charged.
- Petty Cash Closing Form (PDF): The purpose of this form is to close out an existing petty cash drawer.
- Petty Cash Replenishment Form (PDF): The purpose of this form is to replenish a petty cash drawer when funds run low.
- Request for Cash Advance (PDF): The purpose of this form is to request a cash advance for any event that may require an individual to have cash.
Expense Reimbursement
- Expense Reimbursement Form 2013 (Excel) (for expenses incurred 1/1/13 and later): The purpose of this form is to reimburse any expense incurred on behalf of Azusa Pacific University.
- International Expense Reimbursement Form 2013 (Excel) (for expenses incurred 1/1/13 and later): The purpose of this form is to reimburse any expense incurred internationally on behalf of Azusa Pacific University.
- Missing Receipt Declaration (PDF): The purpose of this form is to replace a missing receipt for either an expense reimbursement or Wells Fargo P-Card statement.
Wells Fargo
- Wells Fargo Application (PDF): The purpose of this form is to request a new Wells Fargo Card holder or maintain an existing Wells Fargo Card.
- Missing Receipt Declaration (PDF): The purpose of this form is to replace a missing receipt for either an expense reimbursement or Wells Fargo P-Card statement.
Independent Contractors
Should you have questions about the above forms, please email us at accountspayable@apu.edu.
Cashiering Services
- Departmental Deposits Form (Excel): The purpose of this form is to make a deposit into the department’s budget.
- Wire Transfer Funds Form (PDF): The purpose of this form is to wire transfer funds for a student payment to Azusa Pacific University.
For instructions on using the above forms, visit www.apu.edu/businessoffice/departments/cashiering/.
Grants Administration
- Grant Basic Information (PDF)
- PeopleSoft Account Listing (Excel)
- Interdepartmental Transfer Form (Excel)
Should you have any questions, please call (626) 815-6000, Ext. 4736
Independent Contractors
- CA Form 587: Nonresident Withholding Allocation Worksheet (PDF)
- CA Form 590: Withholding Exemption Certificate (PDF)
- Form 8233 Instructions (PDF)
- Form 8233: Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual (PDF)
- Form W-7 Instructions (PDF)
- Form W-7: Application for IRS Individual Taxpayer Identification Number (PDF)
- Form W-8BEN Instructions (PDF)
- Form W-8BEN: Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding (PDF)
- Form W-9: Request for Taxpayer Identification Number and Certification (PDF)
- Hiring of Non-Residents of California and the United States of America as Employees or Independent Contractors (PDF)
- Independent Contractor 1099 Status Test (PDF)
- Independent Contractors Basics (MS Word)
- Notification of Withholding on Payments to California Nonresidents (MS Word)
- Statement of Citizenship and Federal Tax Status (PDF)
- Supplemental Services Agreement (All) For information or questions regarding this form, please contact Human Resources at Ext. 4526.
For instructions on using the above forms, visit www.apu.edu/businessoffice/departments/payable/independent/.
Payroll
Income Taxes
- Form W-4: Employee’s Withholding Allowance Certificate (PDF): The purpose of this form is to set up or adjust Federal Income Tax Withholding Allowance.
- Employee Request for Duplicate W-2 (PDF): The purpose of this form is for an employee to request a duplicate W-2.
- Employee’s Withholding Allowance Certificate—CA (PDF): The purpose of this form is to set up or adjust State of California Income Tax Withholding Allowances.
Minister’s Housing Allowance
- Minister’s Housing Allowance: Memorandum (PDF): This form provides the Minister’s Housing Allowance Guidelines and Policies.
- Minister’s Housing Allowance Designation Request (PDF): The purpose of this form is to request the Minister’s Housing Allowance.
- Minister’s Housing Allowance: Letter of Assignment to Azusa Pacific University (PDF): The purpose of this form is to approve the Minister’s Housing Allowance.
Direct Deposit
- Employee Direct Deposit Enrollment Form (PDF): The purpose of this form is to request that employee paychecks are sent through Direct Deposit.
Payroll/Timekeeping
- Absence Report (PDF) (Green Sheet): The purpose of this form is to request approved time off.
- Request to Make Up Time (PDF): The purpose of this form is to request makeup time for time missed during the regular workweek.
Supplemental Service Agreement
- Supplemental Services Agreement (All): For information or questions regarding this form, please contact Human Resources at (626) 815-6000, Ext. 4526.
Should you have questions about the above forms, please email us at apupayroll@apu.edu.
Purchasing
- Purchase Request (MS Word)
- Purchase Requisition Common Descriptions (PDF)
- Finance Module PS Security Request (MS Word)
- Travel and Business Expense Policy (PDF)
For further information about these forms, please contact accountspayable@apu.edu.
