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Campus Events and Conference Services

Event Bookings

Campus Events and Conference Services serves the community by scheduling and setting up rooms for meetings and conferences. Virtually all rooms on campus are reserved through Campus Events and Conference Services. This provides for seamless coordination with University Catering as well as the university as a whole.

For university groups booking an on-campus event, we ask that you access our new online booking system, 25Live. 25Live can be accessed at Contact Campus Events at or (626) 812-3035 if you have any questions.

For external groups looking to hold an event at APU, we ask that you fill out a Facility and Equipment Request Form (PDF) and submit it by email to, or fax to (626) 812-3001. Please be sure to include as much information as you can to help us find the room that fits your needs. Prices vary based on the size of the room and can be found on the Facility and Equipment Fee List (PDF). A request form should be submitted two weeks prior to the date needed to ensure best availability. Requests are not confirmed until a confirmation sheet is sent to you via email.

Our classrooms and conference rooms come equipped with tables and chairs already preset in each room. Additional equipment needed as well as equipment for larger meeting and banquet rooms is available for a fee and can be found on the Facility and Equipment Fee List (PDF). For further information and the details of each room, please feel free to contact us at (626) 812-3035 and we will be more than happy to assist you.

Once your room has been booked and you have received a confirmation via email, please feel free to contact University Catering for assistance with ordering food for your event.

Equipment Rental (On-campus areas only)

Any requests for equipment needed in student living areas must be turned in at least one week prior to the event and should use 25Live at If submitted after this time and approved, the requester should pick up and return the equipment to and from the Dining Hall loading dock. A confirmation sheet is still needed to use the equipment.


Azusa Pacific University hosts summer conferences during the months of May through July. Each conference group looking to use our facilities must be submit a request form along with the organization's mission statement and an explanation of the event. Like events, conferences are booked on a first-come, first-served basis.

For more information or to submit a Facility and Equipment Request Form (PDF), please email or call (626) 812-3035. Requests that are submitted without a mission statement and/or event explanation will be returned before they will be considered. For rules, regulations, and pricing please read our Conference Handbook (PDF).