APU’s Graduate Institutional withdrawal/refund policy (New Institutional Policy effective Fall 2011)
Students may drop a class until the Last Day to Register or Add/Drop Classes to receive 100 percent tuition refund. In the event a student withdraws from a class, APU’s refund of tuition will be made as follows:
|Through the Last Day to Register or Add/Drop||100% refund|
|After deadline, up to 24% of session||90% refund|
|25–39% of session||50% refund|
|40–59% of session||25% refund|
|60% of the session or greater||0% refund|
To enroll, drop, or withdraw from a course, fill out and submit an Enrollment Activity Form (PDF) to the Office of the Graduate Registrar.
Federal Return to Title IV Policy
APU’s graduate institutional withdrawal policy is independent of, and in no way contingent upon the federal government’s Return to Title IV (R2T4) policy that must always be considered when a student withdraws from a term.
The Graduate Center Registrar’s office is responsible for officially withdrawing the student from APU graduate studies. A student begins the process by obtaining an Enrollment Activity Form (PDF), completing the entire form, and securing all the necessary signatures requested.
Students will have the opportunity to talk with a Student Account Counselor regarding how withdrawing will affect their current aid eligibility. A Graduate Financial Aid Withdrawal Guide (PDF) that provides specific examples of how withdrawing affects one’s financial aid is available.
It is important to note that the federal government awards financial aid assuming that a student will complete the courses for which one is receiving the aid. If a student withdraws from all concurrent courses in a traditional 15 week semester, or doesn’t complete all the sessions of a modular (sequential) course schedule, in some cases the student only earns a portion of the financial aid already awarded or disbursed. APU Graduate Student Financial Services is required by federal regulations to use a prescribed formula to calculate the unearned portion of the financial aid awarded or disbursed and return it to the Title IV programs.
Graduate Institutional Aid Return Policy
Dropping a class through the “last day to Register or Add/Drop classes” results in a 100 percent return of any institutional aid associated with the dropped class. When a student withdraws, institutional financial aid is pro-rated to the same percentage rate of tuition paid and applies equally to each aid type through the 60 percent attendance point of the term. In some cases, departmental scholarships are adjusted at the sole discretion of the department awarding the scholarship. If a student believes that extenuating circumstances warrant an exception from published policy, he/she must submit a written appeal to the Office of Graduate Student Financial Services.
A student may not participate in graduation ceremonies, register for further sessions, or receive any diploma, grades, certificate, transcript, or a degree verification letter until all financial obligations have been met with a zero student account balance. The university, as a security interest, shall retain any diploma, grades, certificate, transcript, or degree verification letter until all such obligations are satisfied. Release of any such security interest prior or subsequent to any default by the debtors shall not be considered a binding precedent or modification of this policy.
The university reserves the right to make any changes in the institutional refund policies, fees, and expenses without notice. Azusa Pacific University does not discriminate on the basis of race, color, national origin, gender, age, disability, or status as a veteran in any of its policies, practices, or procedures. Appeal procedures exist for anyone who feels that a violation of the above has occurred. Contact the Office of Graduate Student Financial Services.