When do I move in and how do I get my keys?
All students assigned to campus housing will be sent an official letter of assignment with specific instructions on checking in. Check-in for fall is typically the first weekend of September, and for spring, the first weekend in January. Students who sign up for the 12-month option in University Village will typically move in to their apartments the first weekend in May.
- Go to the Office of Housing Services, located in Engstrom Hall.
- Sign the RCI (Room Condition Inventory form).
- Sign a housing key card and pick up your key(s).
- Begin moving into your room/apartment.
- Assess prior damages, note them on your RCI, and return it within seven days.
Please notify the Office of Housing Services if you will be arriving later than one week after check-in. If you are required to come to campus early for athletics, music, drama, or other on-campus activities, please contact that department for more information. For additional questions, contact the Office of Housing Services at (626) 812-3056, or email us at firstname.lastname@example.org.
The checkout deadline for fall is noon on the Saturday of finals week. In addition, please read about this season’s Christmas break (PDF). The checkout deadline for spring is 3 p.m. on the Sunday after commencement. Notification will be sent out to students and posted as a web announcement. There are two ways to checkout of your housing assignment: verified checkouts and unverified checkouts.
Verified Checkouts (RA Appointments)
To checkout with an RA you must make an appointment at least 24 hours in advance. At the designated appointment time you and your RA will walk through your room/apartment to assess any cleaning and damage charges. You will receive a copy of the Room Condition Inventory (RCI) form and will be aware of any charges assessed. At a later time you will receive an invoice from the Office of Housing Services with the costs of the charges and notification that they were applied to your student account. The invoice will be sent to your permanent address. You are still responsible for returning your own key (see below).
To checkout properly using this checkout method, obtain a "Key Return and Checkout Certification" envelope from the Office of Housing Services. Complete the information on the front of the envelope and put your key in it. Completed envelopes can be dropped off at Housing Services in Engstrom Hall. By choosing this method you understand that you will not be present for the walkthrough and any cleaning and damage charges will be assessed by your RA. At a later time, you will receive an invoice from the Office of Housing Services with the costs of the charges and notification that they were applied to your student account. The invoice will be sent to your permanent address.
Every student is personally responsible for turning in his or her own key(s). Keys can be dropped off in the Office of Housing Services in Engstrom Hall. If the office is closed, there is an after-hours key return slot at the back/second door. All keys must be returned in a “Key Return and Checkout Certification” envelope by the checkout deadline or within 72 hours of your campus housing reversal or revocation. Those who fail to return or return their key late will be assessed a key recore cost of $50.
Important note to Trinity Hall residents who are checking out: Trinity Hall residents need to fill out a “Key Return and Checkout Certification” envelope if they are doing unverified checkout. Even though you do not have a metal key, you may not simply leave. We understand that the envelopes will be empty. Please do not put your ID card in the envelope. If for some reason you do have a metal key, please return it in the envelope by the deadline.
Students leaving are required to clean their own personal living space to prepare for the next residents. If everyone in the unit is leaving, everyone is responsible for the cleanliness of the unit, unless otherwise noted on the Room Condition Inventory (RCI) form by your resident advisor (RA). Failure to clean to the extent of the Minimum Cleaning Requirements (PDF) will result in an improper checkout fine of $50–$300 for each resident.
If you currently have utilities set up in your name, make sure you either close or transfer service before you leave. Visit our utilities information page for more information.
If you have any questions about the checkout process, please feel free to call us at (626) 812-3056 or email email@example.com.