Final Determination of Assignments
The Office of Housing Services is the final determiner of campus housing assignments and can change any campus housing assignment at any time, approve or deny requests for changes to assignments, add/or remove roommates, and/or require moves to an alternate housing unit as necessary.
Specific living areas and/or roommates may be requested, but are not guaranteed. Roommates requests will not be considered unless they are mutual and in writing (email is acceptable).
Housing charges are applied to student accounts. Students are responsible for payment of all housing charges per the terms of the university’s financial policies.
Requests for Housing Assignment
Students must be admitted to the university before requesting a housing assignment. New students (freshmen and transfers) should submit requests for housing assignment to the Office of Undergraduate Admissions along with the housing deposit. Questions on housing requests may be addressed to the Office of Housing Services; questions on deposits, including refunds, should be directed to the Office of Undergraduate Admissions.
Continuing students may submit requests for housing assignment for the following year during or after the housing sign-ups process in the spring semester. Details on the signups process are released early in the spring each year. Students wishing to enter campus housing for the spring semester may submit requests for housing assignment during the preceding fall semester.
Students may request specific roommates before assignments are made (typically June 1 for the fall semester and December 1 for the spring semester). Specific roommate requests must be mutual and indicated in writing by all students involved to be considered.
If Housing Services determines that any units will be available for renewal of assignment (“Homesteading”) during housing sign-ups, a detailed process with conditions will be released early in the spring each year.
Notification of Assignment
Incoming and continuing students who receive an assignment will be sent an assignment letter in July in anticipation of the fall semester. Students who request housing for the spring semester will receive a letter over Christmas break. Students who submit late requests usually see notification within 7–10 days. Assignments and roommate information will not be shared over the phone.
Student contact information will be released to future roommates. Failure to accept an assigned roommate or attempts to force or pressure a roommate out of the housing unit may result in loss of housing assignment and disciplinary action.
Oversubscribed housing is commonly referred to as “tripling” (assigning three students in a housing unit with one bedroom), but also includes five students in a housing unit with two bedrooms. When Azusa Pacific University has the housing inventory to allow double occupancy as the standard housing assignment, voluntary oversubscriptions are available to provide affordability options and flexibility to students as they form roommate groups. Involuntary oversubscriptions are implemented to provide sufficient housing space when student enrollment exceeds the number of campus housing spaces available at double occupancy. The criteria used to determine which students are assigned to involuntary oversubscriptions include the submission date of the housing request package, the specific living area and roommate(s) requested, and overall housing availability. Students assigned to involuntary oversubscriptions will receive a discount on housing charges for as long as they remain in the same housing unit. For voluntary oversubscriptions, discounts will be applied for only the time actually spent in an oversubscription; if a housing unit returns to standard capacity, discounts will be prorated by the week. Housing units may be oversubscribed at any time; if a student is assigned to an oversubscribed housing unit during the course of a term, each occupant will receive a discount for that semester prorated by the week from the date of assignment. The university is the sole determiner of campus housing assignments, housing unit occupancy, and/or housing unit changes.
Requests for Special Accommodation
Students requesting special campus housing accommodations due to a documented disability should contact the APU Learning Enrichment Center (LEC). New students are encouraged to contact the LEC by June 1 to avoid delays in receiving a fall semester housing assignment. Returning students are encouraged to contact the LEC by March 1 to be able to participate in the housing sign-ups process and obtain an appropriate assignment for the following year.
Check-in and Check-out
Students must check in and check out of campus housing by following the procedures detailed in the Check-in/Check-out section.
All students assigned to campus housing will be sent an official letter of assignment with specific instructions on checking in. Check-in for fall and spring typically takes place the weekend before the start of classes. Students who sign up for the 12-month option in University Village will typically move in to their apartments the Monday after spring commencement. After check-in, a Room Condition Inventory (RCI) should be completed and returned to the housing office by the student within seven days to identify any preexisting damage to the assigned housing unit. Students who are required to come to campus early for athletics, music, drama, or other on-campus activities, should contact their group leader for more information.
The checkout deadline for fall is noon on the Saturday of finals week. The checkout deadline for spring is 3 p.m. on the Sunday after commencement. There are two ways to checkout of a housing assignment: verified checkouts where an RA inspects with the student, and unverified checkouts where an RA inspects after the student leaves. Every student is personally responsible for turning in his or her own key(s). Keys can be dropped off in the Office of Housing Services in Engstrom Hall. Students are responsible for leaving the unit clean and/or personal space clean and shutting down utilities where applicable.