Faculty/Staff Supervisors

Hiring Student Employees

The Office of Student Employment is available to offer guidance throughout the student employee hiring process and will work with each department and prospective student employees to ensure that all hiring-related documentation is obtained and verified in accordance with California and federal employment law and practice.

The hiring process for a student employee can take 3 to 5 business days. We recommend that you think strategically about your staffing needs and submit your hire requests in advance. Student employees will not be allowed to work until final approval from the Office of Student Employment has been given.

  • Option A: I have a particular student in mind that I would like to hire.
  • Option B: I need to post a position, receive applications, and interview before I make my decision.

Option A

Step 1: Requisition
The requisition form serves as a request to initiate the hiring process for a student employee in a particular position. Completing this form does not mean the student can begin working.

If you are hiring in the Dining Services department, complete a Dining Services Student Employment Requisition.

If you are hiring in any other department or office, complete a Standard Student Employment Requisition.

View the Student Employment Wage Ranges located on page 25 in the Student Employment Handbook (PDF).

The requisition form serves as a request for the Office of Student Employment to initiate the appropriate hiring procedures; the student is not officially hired until the Office of Student Employment has completed all hire documentation, and the student has been entered into the university’s automated timekeeping system. The Office of Student Employment will notify the supervisor when the student employee can begin work.

Step 2: Online Onboarding Tasks
The Office of Student Employment will send an email to the student that contains a link to the Student Employee Onboarding Portal. This portal contains a list of necessary tasks and forms for the student to complete.

Step 3: Presenting Form I-9 Documentation
After completing the online onboarding tasks, the student must visit the Office of Student Employment (or the Dining Services Student Employment Office for Dining Services employees) to present original I-9 documentation. Original identification and documentation necessary to obtain employment will be viewed at this time and photocopies will not be accepted. Once all necessary documentation has been collected, the student will be entered into the university’s automated timekeeping system and may begin employment. View the List of Acceptable Documents for Hire (PDF).

Option B

Step 1: Submit a Job Description
Complete a Job Description Template (MS Word) and post it online using the APU Career Network. Applications will be directed to your office unless otherwise requested.

Step 2: Review Applications and Select Candidate(s)
Review applications, conduct interviews, and identify student(s) for your open position.

Step 3: Requisition
The requisition form serves as a request to initiate the hiring process for a student employee in a particular position. Completing this form does not mean the student can begin working.

If you are hiring in the Dining Services department, complete a Dining Services Student Employment Requisition.

If you are hiring in any other department or office, complete a Standard Student Employment Requisition.

View the Student Employment Wage Ranges located on page 25 in the Student Employment Handbook (PDF).

The requisition form serves as a request for the Office of Student Employment to initiate the appropriate hiring procedures; the student is not officially hired until the Office of Student Employment has completed all hire documentation, and the student has been entered into the university’s automated timekeeping system. The Office of Student Employment will notify the supervisor when the student employee can begin work.

Step 4: Online Onboarding Tasks
The Office of Student Employment will send an email to the student that contains a link to the Student Employee Onboarding Portal. This portal contains a list of necessary tasks and forms for the student to complete.

Step 5: Presenting Form I-9 Documentation
After completing the online onboarding tasks, the student must visit the Office of Student Employment (or the Dining Services Student Employment Office) to present original I-9 documentation. Original identification and documentation necessary to obtain employment will be viewed at this time and photocopies will not be accepted. Once all necessary documentation has been collected, the student will be entered into the university’s automated timekeeping system and may begin employment. View the List of Acceptable Documents for Hire (PDF).