Fellowship Project Completion

Students who have applied and been awarded a RSRF grant may use the following information as a guide for project completion. For any additional questions, contact your faculty sponsor.

Research Timeline

  • Conduct research: May-August 2021
  • Present research completion plan: September 2021
  • Complete final project: October-November 2021
  • Paper or presentation due: December 10, 2021
  • Complete fellowship survey: December 12, 2021

Award

Students may allocate $3,600 of their total $5,000 award for the time spent on the project. The request should include a budget based on California minimum wage ($15/hr). The stipends are treated as taxable income. Therefore, an I-9 and W-4 will need to be completed before research can begin.

Travel for Data Collection

Funds may be used for travel to collect data, including international travel. These costs include transport expenses (e.g., airfare) as well as food and lodging. All receipts from travel costs must be maintained by the student and noted in the final project report.

Note: Due to COVID-19 restrictions, APU is not permitting travel before June 30. A decision about travel for the remainder of the summer and fall will be made during the spring semester. Contact your faculty sponsor for additional details.

Presentation and Publication Funding

Funds may be submitted for participation at a scholarly conference; however, funds for travel and conference registration will not be disbursed until the Fellow has been accepted to make a presentation. Travel requests must be based on the most reasonable rates available for transportation, lodging, and meals.

Actions on the Proposal

A committee made up of graduate and undergraduate faculty from a variety of disciplines will review the proposals and make one of the following decisions about the proposals:

  • Approve as submitted
  • Approve with changes
  • Invite the applicant to resubmit with specified revisions
  • Disapprove with no opportunity to resubmit

Substantial Changes in the Approved Proposals

After proposals have been approved, minor changes may be made in consultation with the faculty sponsor and based on recommendations from the review committee. Substantial changes will be considered if strongly supported by the student’s faculty sponsor.

Reports

After completing the project, applicants are to submit a minimum three-page summary of the project results, in the style of the discipline, to the Richter Fellows Committee by December 10, 2021. Students will also present their research to the committee in December and subsequently at Azusa Pacific’s ScholarFest in the spring semester. For students who are studying away in the spring, accommodations can be made.

Dissolution of Fellowship

A faculty sponsor and/or the Department Chair of the students’ program may recommend to the Richter Fellows Committee the termination of the grant and the cancellation of further funding if the student is not fulfilling the terms of the proposal.

Approved Grant Awards

Period of Payment

Prior to the period during which you expect to do your work and during which you would like to receive the stipend, notify Jen Smith at jennifersmith@apu.edu in the College of Liberal Arts and Science. She will notify the Office of Human Resources with the amount and the period of time for payment.

Required Documentation to Receive a Stipend

The tax laws require that we treat the stipends as taxable income, not as scholarships, so recipients need to be registered with the Office of Human Resources as employees. This means that unless you have previously worked as an Azusa Pacific employee, you need to contact the College of Liberal Arts and Sciences office and fill out an I-9 form and a W-4 form. The I-9 requires two forms of acceptable identification, such as a passport, birth certificate, social security card, or other approved documents.

Monthly Payments of Stipend

During the period of time you have indicated that you intend to do the work, approved stipend payments will be sent to your campus box or directly deposited. Note that the guidelines provide that the faculty sponsor may direct that the stipends be terminated if he or she is convinced you are not satisfactorily carrying out the grant project. Therefore, it is important that you communicate regularly with your faculty sponsor.

Note: This information is current for the 2020-21 academic year; however, all stated academic information is subject to change. Please refer to the current Academic Catalog for more information.

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