Student Accountability Process

The health and safety of our community remains APU’s top priority. Campus leaders, health experts, emergency management personnel, and others, continue to closely monitor the evolving COVID-19 outbreak and its impacts to campus. Our goal is to create an excellent learning environment that is safe and helps students realize their full potential as members in our community.

On this page, you will find community expectations information related to COVID-19 for all APU students. As part of our overall COVID-19 monitoring support, these guidelines promote a safer student experience whether fully or partially online. Though many in our community will be studying remotely, all students at Azusa Pacific campuses must adhere to physical distancing, sanitation, and personal hygiene recommendations and protocols provided by state and county public health experts and adopted by APU.

Please follow the APU community guidelines on this page and adhere to appropriate behaviors related to the prevention and spread of COVID-19. As a responsible member of APU’s community, you are expected to be vigilant, accountable, and engaged related to the public health practices necessary and appropriate to sustain a safe learning experience.

Student Community Expectations—Physical Distancing

APU’s Social Distancing Protocols (SDP) inform the following expectations adapted from our Physical (Social) Distancing Protocol. Students who have been approved to come to campus in person are expected to abide by these guidelines whenever university access is allowed in any capacity. APU encourages compliance by fostering a spirit of cooperation related to wearing facial coverings, physical distancing, daily symptoms tracking, and more. Failure to follow these expectations will result in appropriate corrective and disciplinary action as determined by the university.

  1. Wearing a Mask on Campus Every student is required to wear a cloth face covering whenever an individual leaves their home or place of residence. A face covering is required when an individual can be in contact with (including walking by or past others) non-household members in both public and private places (whether indoors or outdoors while on campus). Wearing a cloth face covering over both the nose and mouth is required and reduces the risk of transmission to others from people who do not have symptoms and do not know they are infected.
  2. Use of Public Spaces APU’s campuses are closed unless you have been approved to come to campus. Use of public and common spaces is restricted. Please adhere to posted signage regarding appropriate area usage. During usage, COVID-19 guidelines and protocols must be strictly followed (i.e., proper physical distancing, wearing of a face mask or covering, etc.).
  3. Residence Life Updated Guest Policy All general visitation and guest privileges are revoked until the state and county health directives permit such access and it is subsequently reinstated by the Office of Residence Life. Due to physical distancing measures, all visitors and guests (this includes non-students, family members, commuter students, graduate or professional students, and residential students from the same or a different living area) are prohibited from entering unassigned living areas or entering/staying overnight in a resident’s apartment or room. Guests are only permitted in an unassigned living area or apartment/room in order to assist an assigned student with moving in or moving out and only if they are of the same household as the resident and adhere to APU’s Social Distancing Protocols. No more than two guests are allowed to assist with a student move. Those who violate this policy are subject to disciplinary action; the licensee may be permanently barred from student housing, charges may be incurred, and additional disciplinary action may be taken.
  4. Physical Distancing Students are expected to maintain at least six feet of physical distance from individuals who are not part of the same household.
  5. Off-Campus Gathering Students are expected to adhere to the guidance provided by state and county public health officials and adopted by APU both on and off campus.

Symptoms Tracking Expectations

All students who are approved to come to campus during the 2020-21 academic year are required to consistently fill out their Daily Symptoms Tracker on their MyCougar Health Portal. Each student must fill out their symptoms tracker before 1 p.m. unless they are provided with a different directive from the Student Health Center.

  • Students living in university housing: Everyday (including weekends) by 1 p.m.
  • Students attending in-person classes on campus: Monday-Friday by 1 p.m. (regardless of being on campus or not) and any weekend when on campus.
  • Students working on campus: Monday-Friday by 1 p.m. (regardless of being on campus or not) and any weekend when on campus.
  • Athletes: Monday-Friday by 1 p.m. (regardless of being on campus or not) and any weekend when on campus.

Surveillance Testing Expectations

In order to ensure everyone’s safety in light of the recent surge of COVID-19, routine surveillance testing will be conducted. Students who fail to abide by these directives will enter the university accountability process and are subject to sanctions. The surveillance testing begins the week of January 11.

  • Residential students
    • For the month of January 2021, students living on campus will be required to participate in once-a-week testing.
    • Following January, (February 2021-May 2021), students will be required to participate in biweekly (every two weeks) testing for the remainder of the 2021 spring semester.
  • Students working on campus and attending in-person courses
    • Biweekly (every two weeks) testing for students who are accessing campus regardless of frequency. You have until January 23 to complete your first test.
  • Athletes
    • Routine testing per the state and athletics guidelines.

Please read Scheduling Appointments for COVID-19 Testing (PDF) for further instructions related to testing and how to schedule your appointment.

Quarantine and Isolation Directives For students who may have been exposed to or have confirmed exposure to COVID-19, the Student Health Center may mandate a 10- or 14-day quarantine/isolation as per the L.A. County Department of Public Health guidelines. Students are expected to follow the directives of the Student Health Center regarding quarantine or isolation. Students who fail to abide by these directives will enter the university accountability process and are subject to sanctions.

COVID-19 Policy Violation Accountability Process COVID-19-related accountability will follow the same guidelines outlined in the general APU Accountability Process. Student hearings will be conducted via Zoom, and assigned to the appropriate staff members, depending on availability. Process and appeals will follow a similar timeline, but sanctions may vary based on case details.

  1. Physical Distancing Students who fail to abide by physical distancing guidelines outlined above will be addressed in person and are subject to documentation. Following documentation of any physical distancing violations, students will enter into the accountability process.
  2. Symptoms Tracking Students will be provided with reminders and warnings from the Student Affairs staff via symptomstracking@apu.edu. Students will receive informal warnings, but consistent failure to comply will result in formal documentation and potential sanctions. Symptoms Tracking accountability following informal warnings will adhere to a three warning model. Incidences of symptoms tracker non-compliance will be handled on a case-by-case basis, but the three warning process will follow a general timeline as follows:
    • Formal Warning placed in the student’s accountability file
    • Additional follow-up via an accountability hearing with potential for sanctions.
    • Consistent failure to comply will result in severe consequences, including but not limited to, suspension or expulsion.
  3. Quarantine/Isolation Students who are placed in quarantine or isolation by the Student Health Center are required to comply with the full duration of their quarantine/isolation. Quarantine and isolation directives are mandated based on L.A. County Department of Public Health guidelines and students must comply with the full duration of their quarantine/isolation period.
    • Quarantine: Students are placed in quarantine when they may have been exposed to COVID-19. The Student Health Center may mandate a 14-day quarantine per the expectations outlined by the L.A. County Department of Public Health (PDF).
    • Isolation: Students are placed in isolation when they have tested positive for COVID-19. The Student Health Center may mandate a 10-day isolation as a result as per the expectations outlined by the L.A. County Office of Public Health. View Steps to Effectively Self-isolate (PDF)
    Students who fail to comply with mandated quarantine or isolation directives from the Student Health Center will be subject to APU’s student accountability process. These cases will be handled on a case by case basis and result in severe consequences.
  4. Sanctions for COVID-19 Non-Compliance Failure to comply with COVID-19-related expectations may result in potential removal from university housing and/or classrooms, limiting involvement in extracurricular activities (such as athletic practices or competitions), loss of scholarships, and potential university suspension or expulsion.
Sanctions Chart for COVID-19 Violations
Violation 1st Offense 2nd Offense 3rd Offense
Physical Distancing Typically a verbal warning from any campus staff/faculty official or student staff member. Formal hearing with potential for a formal warning and additional sanctions. Further violations of this nature are handled on a case-by-case basis, but students are subject to further disciplinary actions.
Wearing a Mask Verbal warning and formal documentation. Potential for hearing. Further violations of this nature are handled on a case-by-case basis, but students are subject to further disciplinary actions.
Inappropriate Gathering Verbal warning and formal documentation. Potential for hearing. Further violations of this nature are handled on a case-by-case basis, but students are subject to further disciplinary actions.
Residence Life Guest Policy Verbal warning and documentation. Potential for hearing. Further violations of this nature are handled on a case-by-case basis, but students are subject to further disciplinary actions.
Symptoms Tracker (Residential Students) Official warning letter and formal documentation. Further violations of this nature are handled on a case-by-case basis, but students are subject to further disciplinary actions. Further violations of this nature are handled on a case-by-case basis, but students are subject to further disciplinary actions such as removal from housing, probation, suspension, or expulsion.
Symptoms Tracker (Face-to-Face Academic Students) Official warning letter and formal documentation Additional online training and exam completed at 80% or higher; Loss of one class attendance privilege Suspended course attendance until further notice, students will be reported to judicial affairs for further consequences
Symptoms Tracker (All Other Student Populations) Official warning letter and formal documentation. Formal hearing with potential for additional sanctions. Further violations of this nature are handled on a case-by-case basis, but students are subject to further disciplinary action and will be reported to judicial affairs for further consequences.
Violation of Quarantine/Isolation Directive Violation of quarantine/isolation directives is handled on a case by case basis but will result in severe sanctions, including but not limited to suspension.
Failure to Comply with Surveillance Testing Expectations Official warning letter and formal documentation. Further violations of this nature are handled on a case-by-case basis, but students are subject to further disciplinary action and will be reported to judicial affairs for further consequences
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