Changes to Assignments
Reassignment requests that are made before check-in are decided by the Residence Life operations team, but changes are rare, since any individual assignments also affect other students and are often not in the best interest of the larger community. After check-in, residence directors and area coordinators determine requests for room change. Students must contact their residence director or area coordinator to initiate the process and may not move to another housing unit until the change is approved. Students who move without approval may be required to move back and/or may be subject to a fine and disciplinary action. Housing charges will be prorated for each week spent in a given assignment.
Housing assignments may be terminated only through the following processes: cancellation, petition, reversal, or revocation.
- Cancellation: Students who make their request for assignment outside of the annual housing sign-ups process may request to cancel their assignment prior to check-in. Students who obtain their housing assignment during the annual sign-ups process may not cancel, but must submit a petition if they seek to terminate their assignment.
- Petition: Students who are suffering significant hardship due to a change in their finances or with their family after being assigned may submit a Petition for Campus Housing Termination Form in person or scan and email it to Residence Life.
- Reversal: Campus housing assignments may be reversed due to a withdrawal or leave of absence from the university or acceptance to an APU study abroad program.
- Revocation: The university may revoke a campus housing assignment at any time for violation of any of the provisions in these policies. A campus housing assignment may be revoked if a student’s enrollment status changes. Students who are subject to disciplinary action may have their campus housing assignment revoked by the university.
In the event an assignment is terminated after check-in, room charges will be prorated for each week spent in a given assignment based on the date the key is returned or the date the locks are changed. If this calculates to 60 percent or greater of the term, then no adjustments will be made. Students whose housing assignment is terminated must check out and vacate the housing unit within 72 hours of notice of termination or submission of university withdrawal or leave of absence. Students will be responsible for damages and/or cleaning costs.