Changes to Assignments

Reassignments

Reassignment requests that are made before check-in are decided by the Residence Life operations team, but changes are rare, since any individual assignments also affect other students and are often not in the best interest of the larger community. After check-in, residence directors and area directors determine requests for room change. Students must contact their residence director or area director to initiate the process and may not move to another housing unit until the change is approved. Students who move without approval may be required to move back and/or may be subject to a fine and disciplinary action. Housing charges will be prorated for each week spent in a given assignment.

COVID-19 Update: During the 2020-21 academic year, non-COVID-19 related room change requests might be harder to accommodate due to health and physical distancing measures. Room changes will not be the first solution to resolve roommate conflict. Residents must contact their residence or area director to initiate a mediation process. Students who move without approval may be required to move back and/or may be subject to disciplinary action. The university reserves the right to make changes in assignment when considered necessary by the Office of Residence Life. Residents who have legitimate concerns with their roommate assignment related to COVID-19 and physical distancing standards, should promptly contact their living area residence or area director for any available assistance. Such concerns will be addressed by the appropriate director in consultation with the Student Health Center; Residents may be required to relocate to another unit/room if recommended by the SHC, and must do so as and how required.

Termination

Housing assignments may be terminated only through the following processes: cancellation, petition, reversal, or revocation.

  • Cancellation: Students who make their request for assignment outside of the annual housing sign-ups process may request to cancel their assignment prior to check-in. Students who obtain their housing assignment during the annual sign-ups process may not cancel, but must submit a petition if they seek to terminate their assignment.
  • Petition: Students who are suffering significant hardship due to a change in their finances or with their family after being assigned may submit a Petition for Campus Housing Termination Form in person or scan and email it to Residence Life.
  • Reversal: Campus housing assignments may be reversed due to a withdrawal or leave of absence from the university or acceptance to an APU study abroad program.
  • Revocation: The university may revoke a campus housing assignment at any time for violation of any of the provisions in these policies. A campus housing assignment may be revoked if a student’s enrollment status changes. Students who are subject to disciplinary action may have their campus housing assignment revoked by the university.

In the event an assignment is terminated after check-in, room charges will be prorated for each week spent in a given assignment based on the date the key is returned or the date the locks are changed. If this calculates to 60 percent or greater of the term, then no adjustments will be made. Students whose housing assignment is terminated must check out and vacate the housing unit within 72 hours of notice of termination or submission of university withdrawal or leave of absence. Students will be responsible for damages and/or cleaning costs.

COVID-19 Update: Students will not be entitled to any refund for housing assignment revocation or termination, regardless of when the revocation or termination occurs, due to resident’s failure to abide by any law, regulation, public health agency guidance, or APU policy, procedure or social distancing protocol related to the health and safety of the resident or others in the APU or local community, including COVID-19. Such failure will be determined in accordance with student conduct procedures by the Office of Student Affairs.

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