Facility Use

Care of Units

Living in residence requires maintenance of a clean, safe, and sanitary living area (inside the housing unit, bathroom, and surrounding areas) with cooperation between the roommates assigned to that housing unit. Students are expected to leave their housing unit in a clean and orderly condition at checkout. Extra cleaning and additional check out fees may be assessed for failure to comply with proper procedures. The Residence Life and Facilities Management staffs have the right to enter any housing unit to ensure it is being maintained properly and no damages have occurred.

Liability for Personal Property

APU assumes no responsibility or liability for the personal property, including vehicles, of students or their guests while in a campus housing assignment, including all university vacation periods during the year. This includes damage or loss due to fire, theft, flooding, etc. The university recommends students not leave valuables in their rooms/units during vacation periods. Students are strongly encouraged to consider carrying some form of personal insurance while living on campus; check out this example. However, students should research what coverage and provider is best for them.


The university provides utilities in the residence halls and the Shire Mods. Otherwise, students assigned to campus apartments are responsible for the setup and payment of gas and electrical utilities (the water bill is covered by the university). The student who opens a utility account is responsible for all charges incurred. The university is not responsible for uncollected charges. It is the student’s responsibility to make arrangements for telephone service if desired. Satellite dishes are not permitted in campus living areas, but cable service is permitted in apartment areas other than the Shire Mods. If the unit is not already wired for service, the student may request the cable provider to wire the unit at the student’s cost. The university will not maintain cable wiring.


Typically, APU provides each student with a bed, dresser, desk, and chair. In some living areas the furniture is built in or is reduced due to space considerations. Furniture is to remain in the assigned housing unit for the full term of the campus housing assignment. University furniture may not be removed from the housing unit. This includes using it as outside patio or lawn furniture, storing it on a patio, deck or common area, exchanging it with another student, placing it in an off-campus storage area, etc. There will be a fine for removal even if the item is returned at a later date. In addition, students found with common area furnishings in their housing unit will be subject to a fine and possible disciplinary action. Students with damaged or missing furniture may submit a campus work order through home.apu.edu. Students will be charged if they are responsible for any damaged or missing furniture. In all rooms/units designated for oversubscriptions, an extra set of furniture will be provided. The extra bed set will be lofted (raised like a bunk bed to leave the floor space under the bed open). This furniture will remain in place, even if the room's occupancy changes. In voluntary oversubscriptions, students may request to have the extra furniture removed by submitting a work order request. These requests will be approved based on workloads and availability of storage. Rooms that are designated as private bedrooms will not have excess furniture removed as private bedroom options/offerings fluctuate from year to year and semester to semester. Rooms/units with less than the standard capacity of students will not have furniture removed. Building bed lofts is not permitted. Only university-owned loft kits may be placed in rooms/units and must be installed by university personnel. Students wishing to have their beds bunked may submit a work order as described above.

COVID-19 Update: When students are undersubscribed in a unit (i.e., one student per bedroom), the standard set of furniture (two per one-bedroom unit and four per two-bedroom unit) must remain in the unit. Oversubscriptions are not an option for 2021-22.


Removable adhesive putty and other temporary mounting products can be used for decorating as long as no damage results from use. Nails and screws are not permitted. Any damage to walls, doors, ceilings, patios, and room surfaces will result in a charge and must be corrected by Facilities Management; students should not try to make repairs themselves. Students may not make any substantive changes to their housing unit or common areas, including, but not limited to, rewiring, installing ceiling fans, painting, mounting televisions, or installing antennas/dishes for television, etc. Students are liable and charges will be made for damage to buildings or furnishings, lost property, or unnecessary service costs caused by the actions, intentional or accidental, of students or their guests in housing units and common areas. After check-in, students have seven days to assess the condition of their housing unit for any pre-existing damage to the unit. Each student may submit their assessment online through home.apu.edu. When responsibility for damage cannot be attributed to an individual student, the charges will be distributed to all community members in the area of the damage (i.e. all members of a housing unit, wing, floor, or building) as determined by Residence Life. Although reporting damage does not clear the student of responsibility of damage in their unit, students are encouraged to submit work orders for damages in their unit by accessing the campus work order system through home.apu.edu.


Keys to living areas are issued to resident students by Residence Life (exception: Trinity Hall; see below). Residents are responsible for keys issued to them. Under no circumstances are keys to be duplicated or loaned to another individual. Failure to return keys at checkout will result in a charge for costs to change the locks and make new keys. Students who lose their key must inform Residence Life to initiate the changing of the locks and key replacements. A campus locksmith fee is charged to the student’s account for the lock-change process. Students who lock themselves out of their housing unit may contact the RA on duty or Campus Safety to be let in (a fee may be charged for this service). Students living in the residence halls use their APU identification (ID) card to gain access to the halls and wings. Trinity Hall residents also use their APU ID card to enter their rooms, in lieu of a metal key. Students who lose their APU ID card should go to the One Card Office to obtain a replacement. The new card should be updated automatically with living area and resident information upon first use. Old cards, if found, should not be used again and cannot be retroactively coded after a new card has been issued. Students who have issues with their APU ID card not working on living area doors should come to the Residence Life office to report it.

Exterior Spaces, Common Areas, and Storage

Exterior entryways, decks, patios, and garages must be kept neat and clean. These areas cannot be used for storage and must be kept clear of indoor furniture (e.g., couches and university furniture), boxes, bins, and trash. The hanging of clotheslines, swimsuits, towels, rugs, plants, lights, signs, banners, flags, etc., outside of rooms/apartments (e.g., front porches and balcony railings) is prohibited, with the exception of a modest display of holiday decorations (err on the side of less is more). Exterior holiday decorations must not be displayed earlier than two weeks from the holiday and must be removed within one week after the holiday or immediately upon a return from break for Christmas decor. All decorations must be used in compliance with all Facility Use and Health and Safety policies.

Students in rooms/units without kitchens are not allowed to cook in their rooms/units, with the exception of the use of acceptable appliances listed elsewhere in these policies and approved by Residence Life. Common-area kitchen facilities are provided in living areas that have rooms/units without kitchens. Consideration must be shown to roommates and other residents by controlling food odors and promptly cleaning up. It is the responsibility of the persons using the common area kitchen to return it to proper order. No storage is available through the Office of Residence Life. This includes storage in campus housing rooms/units prior to check-in, after checkout, or during the summer.

COVID-19 Update: Use of living area public and common spaces may be limited for the 2021-22 academic year. Please adhere to any posted signage regarding appropriate area usage. Living area spaces are meant to be used by students within that living area with care, respect, and consideration for the well-being of others.


Window coverings visible to the exterior must be of a single solid color. Sheets, newspapers, posters, aluminum foil, cardboard, etc., are not acceptable window coverings. Political campaign endorsement signs may not be placed in residential unit windows except within 30 days of the applicable election. Any such signs must be no larger than 18” x 24” and must be removed immediately after the election. Window screens must remain securely fastened at all times. A fine will be incurred for any screen that is removed, missing, and/or damaged regardless of whether or not the screen is later replaced. The use of windows as entrances or exits or as a means to pass objects is strictly prohibited except in emergency situations. Students who throw any objects out their windows will be referred to the disciplinary system.

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