Commercial Filming/Photography Guidelines
Thank you for expressing interest in the Azusa Pacific University campus as a possible filming/photography location. Permission from the Office of University Relations is required for all commercial filming activity, including photography or video.
Please contact Rachel White, assistant director of public relations, at (626) 815-4502 or firstname.lastname@example.org for more information, or to request permission to film or photo shoot on campus.
All campus filming/photography shoots must adhere to the following:
Anyone wishing to film/photograph on campus for commercial purposes must submit a detailed description of the proposed project in writing, including:
- Location(s) requested
- Date(s) and time(s) of filming*
- Number of people involved, including cast and crew
- Type of activity to be filmed
- List of equipment and vehicles to be used in connection with the project
- Sizes, weight and composition of props and machinery to be used
This information and a synopsis of the script must be submitted to Rachel White at email@example.com for review at least 30 days before filming.
Photography and filming will be allowed at the sole discretion of the university and in any event only during times that are least likely to interfere with regular university business and activities. Requested locations must be inspected with a representative of the Office of University Relations before and after filming.
No mention is to be made of, or recognition given to, Azusa Pacific University unless specifically authorized.
* Shoots scheduled outside traditional business hours (8 a.m.-5 p.m.) must conclude before 8 p.m. due to complexity of arranging personnel.
Location/Facility Use Contract
The university requires that all groups filming/photographing on the APU campus must complete and sign the university’s Location/Facility Use Contract, which outlines the details of the shoot, insurance requirements, costs, and other terms and conditions.
Groups filming/photographing on campus must have adequate insurance and provide a certificate of insurance coverage prior to arriving on campus.
Fees and Expenses
A location fee is required to conduct commercial filming/photography on the APU campus, including all set-up and wrap activity. Location fees are due on or prior to the first day of activity.
Additional fees may also be required, including payment for APU Campus Safety officers and University Relations representatives monitoring the shoot. The number of officers and/or monitors will be determined by the Office of University Relations in consultation with appropriate campus departments, based on the size and complexity of the shoot. Fees for electricity and/or water may also be required, depending on the needs of the crew and size of the shoot.
Use of University Trademarks, Logos, Etc.
The university’s name, trademarks, logos and other indicia may not be filmed in any form without the written permission of the university. Permission also is required for the use of university-logo clothing, flags, pennants, etc.