Student Accountability Process

The health and safety of our community remains APU’s top priority. Campus leaders, health experts, emergency management personnel, and others, continue to closely monitor the evolving COVID-19 outbreak and its impacts to campus. Our goal is to partner with you in fostering a safe and healthy learning environment at APU. We will continue to monitor the evolving COVID-19 outbreak and its impacts to campus. Please review, learn, and engage with the campus community to uphold our community expectations related to COVID-19 for all APU students.

The COVID-19 guidelines and community expectations promote a safer student experience. All students at Azusa Pacific campuses must adhere to these protocols provided by state and county public health experts and adopted by APU. Please follow the APU community guidelines on the Student Accountability Process webpage and adhere to appropriate behaviors related to the prevention and spread of COVID-19.

As a responsible member of APU’s community, you are expected to be vigilant, accountable, and compliant with the public health practices necessary and appropriate to sustain a safe learning experience.

Student Community Expectations

Students who come to campus in person are expected to abide by the following guidelines. APU encourages compliance by fostering a spirit of cooperation related to wearing facial coverings, daily symptoms tracking, and more. Failure to follow these expectations will result in appropriate corrective and disciplinary action as determined by the university.

  1. Wearing a Mask on Campus
    The most recent L.A. County Health Officer Order, which APU follows, requires all individuals, regardless of vaccination status, to wear a cloth face cover (excluding bandanas) when indoors. People are encouraged to wear a mask when in crowded outdoor spaces. In addition, everyone, regardless of vaccination status, should wear a face covering when on public transportation (including APU trolleys), in healthcare settings, indoors at K-12 schools, and any business that requires it. Please view L.A. County mask guidelines on their website.
  2. Use of Public Spaces
    Students are not required to wear a mask outdoors regardless of vaccination status. Please adhere to posted signage and location guidance regarding appropriate area usage of public spaces. Face coverings/masks are recommended outdoors for students who are not fully vaccinated if 6 feet of distance cannot be maintained. Students must wear masks while in line for and riding the trolley.
  3. Residence Life Updated Guest Policy
    For students living in university housing, face coverings do not need to be worn when you are in your residence with your roommates. Masks must be worn by everyone (including residents) when visitors are in the resident’s space. Please visit the Office of Residence Life website for updated information.
  4. Safety Precautions in Physical Classrooms
    To reduce risks, we highly encourage students to please disinfect your learning area before and after the class period. This includes tables, desks, seats, and any shared learning materials. Disinfecting wipes will be provided in the classroom. In addition to individual cleaning protocols, Facilities Management will routinely disinfect classrooms and learning environments according to health expert recommendations. Follow any additional guidelines from your instructor based on safety precautions in classrooms.
  5. Off-Campus Gathering
    Students are expected to adhere to the guidance provided by state and county public health officials and adopted by APU both on and off campus.

Symptoms Tracking Expectations

All unvaccinated students who are accessing our campus during the 2021-22 academic year are required to consistently fill out their Daily Symptoms Tracker on their MyCougar Health Portal. Each student must fill out their symptoms tracker before 1 p.m. unless they are provided with a different directive from the Student Health Center.

  • Students living in university housing: Everyday (including weekends) by 1 p.m.
  • Students who are commuting to campus (including graduate and professional students):
    Monday- Friday by 1p.m. and any weekend when on campus.

Surveillance Testing Expectations

In order to ensure everyone’s safety, unvaccinated students are required to complete a weekly surveillance test. Students who fail to abide by these directives will enter the university accountability process and are subject to sanctions. The surveillance testing begins the week of August 30, 2021.

All unvaccinated students must upload their negative COVID-19 test results every Thursday by 5 p.m.

Note: If you receive a positive COVID-19 test, you must contact the University Student Health Center immediately and upload your test result. You must isolate immediately and adhere to strict home isolation instructions and remain in isolation until cleared by the Student Health Center.

Campus Self-Test Service:

Due to the need for some to perform surveillance testing, APU has made a self-test available for your use. Your health insurance company will be billed for the test, and in general, they have been paying for the test without students receiving a bill. If you do not have health insurance, enter your driver's license number and you should not be billed.

Here is a video that describes how the test is performed. Prior to obtaining your first test, you should register, which takes about one minute.

Note: If you use the self-test service through APU, please keep in mind that the test results take 24-48 hours and will be sent to your email and phone. Students must upload their results to the MyCougar Health Portal every Thursday by 5 p.m.

Students and employees must email the Student Health Center if you have a positive test. By submitting this test for processing, you are attesting that you have followed all of the directions of the self-test and that the test specimen submitted was collected from your own nasal passage.

Quarantine

You must quarantine if you are not vaccinated and are exposed (have close contact) to someone who has, or is presumed to have, COVID-19. If you are exposed in an APU setting, testing for COVID-19 will be provided free of charge when the test is performed by APU. Usually, those who have been fully vaccinated will not need to quarantine after an exposure unless they develop symptoms, in which case they should isolate and get tested right away. There will be a process for food delivery for those living in on-campus residences that do not have a kitchen.

Isolate

You must adhere to strict home isolation instructions if you have a positive lab test for COVID-19, are awaiting test results, or develop symptoms of COVID-19 within 10 days of being exposed to COVID-19. Remain in isolation until cleared by the Student Health Center. Students who do not comply with Student Health Center directives will be subject to an accountability/judicial process. There will be a process for food delivery for those living in on-campus residences that do not have a kitchen.

COVID-19 Policy Violation Accountability Process

COVID-19-related accountability will follow the same guidelines outlined in the general APU Accountability Process. Student hearings will be conducted via Zoom and assigned to the appropriate staff members, depending on availability. Process and appeals will follow a similar timeline, but sanctions may vary based on case details.

  1. Symptoms Tracking/Surveillance Testing
    Students will be provided with reminders and warnings from the Student Affairs staff via symptomstracking@apu.edu. Students will receive informal warnings, but consistent failure to comply will result in formal judicial documentation, fines, and potential sanctions. Symptoms Tracking and Surveillance Testing accountability following informal warnings will adhere to a non-compliance conduct adjudication model handled on a case-by-case basis, but the process will follow a general timeline as follows:
    • Formal Warning placed in the student’s accountability file
    • Additional accountability follow-up correspondence with potential for sanctions
    • Consistent failure to comply will result in severe consequences, including but not limited to, judicial fines, removal from university housing and/or classrooms, suspension, or expulsion.
  2. Quarantine/Isolation
    Students who are placed in quarantine or isolation by the Student Health Center are required to comply with the full duration of their quarantine/isolation. Quarantine and isolation directives are mandated based on L.A. County Department of Public Health  (PDF) and students must comply with the full duration of their quarantine/isolation period.
    • Quarantine: Students are placed in quarantine when they may have been exposed to COVID-19. The Student Health Center may mandate a 14-day quarantine per the expectations outlined by the L.A. County Department of Public Health (PDF).
    • Isolation: Students are placed in isolation when they have tested positive for COVID-19. The Student Health Center may mandate a 10-day isolation as a result as per the expectations outlined by the L.A. County Office of Public Health. View Steps to Steps to Effectively Self-isolate (PDF).
  3. Students who fail to comply with mandated quarantine or isolation directives from the Student Health Center will be subject to APU’s student accountability process. These cases will be handled on a case by case basis and result in severe consequences.
  4. Sanctions for COVID-19 Non-Compliance
    Failure to comply with COVID-19-related expectations may result in potential judicial fines, removal from university housing and/or classrooms, limiting involvement in extracurricular activities (such as athletic practices or competitions), loss of scholarships, and potential university suspension or expulsion.
Sanctions Chart for COVID-19 Violations
Violation 1st Offense 2nd Offense 3rd Offense
Wearing a Mask Verbal warning and formal documentation. Potential for sanctions. Further violations of this nature are handled on a case-by-case basis, but students are subject to further disciplinary actions.
Inappropriate Gathering Violations of this nature are handled on a case-by-case basis, but students are subject to potential disciplinary actions, including suspension.
Residence Life Guest Policy Verbal warning and documentation. Potential for sanctions. Further violations of this nature are handled on a case-by-case basis, but students are subject to further disciplinary actions.
Symptoms Tracker Official warning letter and formal documentation. Further violations of this nature are handled on a case-by-case basis, but students are subject to further disciplinary actions. Further violations of this nature are handled on a case-by-case basis, but students are subject to further disciplinary actions such as removal from extracurricular activities including athletics, housing, probation, suspension, or expulsion.
Violation of Quarantine/Isolation Directive Violation of quarantine/isolation directives is handled on a case-by-case basis, but will result in severe sanctions, including, but not limited to, suspension.

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