West Campus aerial view

Grants

The Office of Research and Grants (ORG) assists faculty and staff with grant inquiries, grant applications and submissions, development of grant resources and training at APU, and grants management and administration. For more information on procedures and policies, view the Grants Handbook (PDF) and visit the following:

Funding Opportunities

Funding Opportunities Databases

Searchable database of federal and private funding opportunities (including international) in all fields and disciplines. To log-in, you must set up a Pivot account and establish a profile.

Searchable database that contains all discretionary grants offered by all federal grant-making agencies.

Internal APU Funding Opportunities

Scholarship is central to the mission of Azusa Pacific University. ORG is a partner with the Office of the Provost to support this mission with programming, methodological support, funding opportunities, and dissemination celebrating the creativity of APU faculty. View internal APU funding opportunities (PDF).

Federal Sources

Grants.gov is the central storehouse for information on federal grant programs and provides access to approximately $500 billion in annual awards. The Department of Health and Human Services (DHHS) is the University’s cognizant agency (this is determined by the funding support levels).

Below are links to websites to search for funding from major federal sponsors:

Non-federal Sources

Below are links to websites to search for funding from foundations that are relevant for the APU community:

Pre-Award

The Office of Research and Grants (ORG) assists faculty and staff with extramural grant inquiries, grant submittal, and grant renewals and/or supplements. The pre-award processes are outlined in detail in the Grants Handbook (PDF). This section provides guidance for developing various sections of the proposal and explains the APU proposal review process. All APU proposals are required to go through a routing process.

Note: All grant proposals must be routed through ORG for review, approval, and submission. The grant routing deadline is 10 business days prior to sponsor deadline. Learn more about grant proposal routing.

Grant Proposal Development

Elements of a Grant Proposal

ORG has developed a library of templates and supporting documents to help with various proposal pieces.

Institutional Details

Grant Budget Development

The proposal budget reflects the principal investigator’s (PI) best estimate of funding needed to complete the scope of work. Budget should be aligned with the sponsor budget limits, institutional policies, and applicable federal or state regulations. The ORG pre-award staff will work with the PI to develop the budget and ensure compliance with all requirements.

View budget and budget justification templates, as well as details on indirect costs, fringe benefits, faculty compensation, and other budget guidelines.

APU has a Facilities and Administrative (F&A) costs rate negotiated with the U.S. Department of Health and Human Services. This F&A rate is applied to eligible direct costs and it is the accepted sponsor method to reimburse universities for the indirect costs incurred by sponsored projects. The current APU federally negotiated rate is 30% applied to Modified Total Direct Costs (MTDC), and you may view the agreement.

APU Grant Routing Process

ORG assists faculty and staff with grant inquiries, grant submittal, grant resubmittals, ORG-initiated grant efforts, grant resources at APU, and grants management and administration. Grant routing is required for all grants submitted by APU and is due 10 business days before the sponsor deadline. The routing is done completely online through Cayuse SP and the procedure is outlined on APU’s Grant Proposal Routing Process website.

Grant Submission

Online Submissions

Online grant submissions have become a requirement for most funding agencies. APU federal grant applications are always submitted through ORG, which uses an online interface, Cayuse 424, for federal grant applications submissions. Cayuse training is available upon request.

Other applications (state, foundations, private corporations, etc.) are submitted by principal investigators in coordination with ORG only after the routing process is complete and the approval of the application package is confirmed by the director of sponsored research.

Other Submissions

Occasionally, applications are required to be submitted by mail, email, or combination of mail and email. Some funding agencies require that communication and submission be done exclusively through the central grants office. Independent of the specific agency requirements, ORG will coordinate the grant submission.

Post-Submission

The pre-award team will attend to any required additional steps following the application submission. This includes providing more requested information, checking and resolving error messages, planning and hosting sponsors’ site visits, and communicating with the funding agency.

Pre-Award Director

Marta Cenac-Mehedinti, MSc, Director of Sponsored Research

Post-Award

Since grants have to follow both APU and sponsors’ guidelines and policies, we need APU (dean’s office) and principal investigator’s approval for purchase, travel, and reimbursement. If you have questions, contact the director of grants management or the grant accountant. Also, you may view the Grants Handbook (PDF).

Grant Financial Portal: Cayuse Fund Manager

Cayuse Fund Manager (you will be automatically logged in through your APU Single Sign-On)

Instructions to Access Grant Financial Data: Canvas Course

Cayuse Fund Manager Training (it takes one step to enroll in the Canvas course for first-time access)

Award Financial Management Quick Reference Guide

See the payment processing page of the Award Financial Management section on the APU Grants Hub.

Forms

The following forms can be found on your HR Total Access page through home.apu.edu (does not work in Firefox). Select “HR Total Access” on the left scroll bar, then click on “Forms/Policies” at the top.

  • Actual Expense Transfer Request Form
  • Departmental Deposits Form
  • Expense Reimbursement Form 2018
  • Extra Service Payment Request
  • Grant Basic Information
  • Honorarium Payment Request Form
  • Independent Contractor Determination Worksheet
  • Budget Transfer Request Form
  • International Expense Reimbursement Form 2018
  • Job Description Template
  • PeopleSoft Expense Account List
  • Travel and Business Expense Policy
  • Wells Fargo Application
  • Form W-9: Request for Taxpayer Identification Number and Certification