The Office of Research and Grants (ORG) assists faculty and staff with grant inquiries, grant submittal, grant renewals and/or supplements. The pre-award processes are outlined in detail in the Grants Handbook (PDF). This section provides guidance for developing various sections of the proposal and explains the APU proposal review process. All APU proposals are required to go through a routing process.
NOTE: All grant proposals must be routed through ORG for review, approval and submission. The grant routing deadline is at least 10 business days prior to sponsor deadline.
Grant Proposal Development
Elements of a Grant Proposal
ORG has developed a library of templates and supporting documents to help with various proposal pieces.
Grant Writing Tips
- Grant Writing Basics (PDF)
- NIH Grant Writing Tips Sheets
- NSF Guide for Proposal Writing
- Grant Writing Tips, Department of Education
- HRSA Tips for Writing and Submitting Good Grant Proposals
- SAMHSA How to Write a Winning Grant Proposal
- How to get a grant from NEH
- Federal Grants Wire: How to Write a Federal Grant Proposal
- Foundation Center: Proposal Writing Short Course
- Grantspace Proposal Writing
Grant Budget Development
The proposal budget reflects the principal investigator’s (PI) best estimate of funding needed to complete the scope of work. Budget should be aligned with the sponsor budget limits, institutional policies, and applicable federal or state regulations. The ORG pre-award staff will work with the PI to develop the budget and ensure compliance with all requirements.
View budget and budget justification templates, as well as details on indirect costs, fringe benefits, faculty compensation, and other budget guidelines.
APU Grant Routing Process
ORG assists faculty and staff with grant inquiries, grant submittal, grant resubmittals, ORG-initiated grant efforts, grant resources at APU, and grants management and administration. Grant routing is required for all grants submitted by APU and is due 10 business days before the sponsor deadline. The procedure is outlined on APU’s Grant Proposal Routing Process website.
The necessary forms for the grant routing process are listed below:
- Grant Routing Form (MS Word)
- Current and Pending Support Form (Excel)
- Potential Conflict of Interest (PCOI) Form (PDF)
- Subrecipient Information Form (MS Word)
- Indirect Costs Waiver/Reduction Request Form (MS Word)
- NIH/PHS Principal Investigator Assurance Certification Signature Form (PDF)
Other supporting documents include:
Online grant submissions have become a requirement for most funding agencies. APU federal grant applications are always submitted through ORG, which uses an online interface, Cayuse 424, for federal grant applications submissions. Cayuse training is available upon request.
Other applications (state, foundations, private corporations, etc.) are submitted by principal investigators in coordination with ORG only after the routing process is complete and the approval of the application package is confirmed by the director of sponsored research.
Occasionally, applications are required to be submitted by mail, email, or combination of mail and email. Some funding agencies require that communication and submission be done exclusively through the central grants office. Independent of the specific agency requirements, ORG will coordinate the grant submission.
The pre-award team will attend to any required additional steps following the application submission. This includes providing more requested information, checking and resolving error messages, planning and hosting sponsors’ site visits, and communicating with the funding agency.
Marta Cenac-Mehedinti, M.Sc.
Director of Sponsored Research
(626) 815-6000, Ext. 3343
Suzanne Avila, M.A.
(626) 815-6000, Ext. 3344